New leads that never get called. Existing patients who upgrade with a competitor. No system building reviews or reactivating your dormant database. We install the complete patient acquisition system that closes all three gaps.
See If Your Practice Qualifies73% of inbound leads never get a call back. The front desk is with a patient. Voicemails pile up. $400 to $1,000 leads from your Facebook ads sit in a spreadsheet and go cold. Responding within 5 minutes makes a lead 21 times more likely to convert than waiting 30. Most practices aren't close.
50% of your existing patients will switch providers when they upgrade. Not because they were unhappy. Because another practice reached out at the 3-year mark and yours didn't. 41% of practices do zero follow-up after the fitting. The patient who bought from you in 2021 is in the upgrade window right now.
And most practices have no system collecting reviews, tracking the pipeline, or reactivating the patients already in the database. Revenue that doesn't require a single new ad.
Three revenue gaps. One system closes all of them.
New leads. Existing patients. Reviews.
You're leaving all three on the table.
Same Facebook ad. Same lead. They texted back in 90 seconds. Your front desk was with a patient. That's one lead. Multiply it across your monthly volume and you start to see where the revenue gap is.
The same pattern plays out with existing patients. Their recall system sent an upgrade reminder at the 3-year mark. Yours didn't. 50% of patients switch providers at upgrade time. That's not churn from dissatisfaction. That's a follow-up problem.
Practices with automated follow-up convert 30 to 40% of leads. Without it: 10 to 15%.
Every lead that goes unanswered
was a patient you paid to reach.
Your system is live. Here is what happened in the last 24 hours.
3 new leads from Facebook campaign received an automated text in under 60 seconds.
All 3 replied. 2 booked consultations. Response sent before the front desk knew the lead existed.
System response time: 47-second average across all leads.
7 missed calls triggered an automatic text-back within 30 seconds.
4 responded within 15 minutes. 1 booked an appointment. All 7 know the practice tried to reach them.
Without this system: 0 of these calls return.
18 leads currently in active follow-up sequence. · 3 re-engaged this week after going cold.
Full reporting dashboard shows every lead, every touchpoint, every booking attributed.
This runs without your front desk touching anything. That's the point.
Every lead tracked. Every touchpoint logged. Every booking attributed.
You run a practice. Not a call center. The system handles the follow-up.
That's what we build.
We install a complete patient acquisition system across four pillars: new patient capture, lead nurturing, patient reactivation, and reputation. Every component configured to your practice. Every gap closed.
One system. Four pillars. Full practice coverage.
Your marketing budget is already working.
The leads just aren't being caught.
The average hearing aid patient upgrades every 4 to 6 years. Most practices have no system tracking that. The patient who bought from you in 2021 is in the upgrade window right now. Nobody's having that conversation.
50% of patients switch providers when they upgrade. Not because they were unhappy. Because another practice followed up and theirs didn't. Satisfaction numbers are good. Retention numbers aren't.
The same system that follows up on new leads runs recall sequences for existing patients. Upgrade reminders at 3 years. Annual check-ins. Service follow-up after fittings. All automated.
You don't lose a patient over a bad fitting. You lose them when someone else follows up and you don't.
We run a 30-minute call to map your current lead sources, response process, and where leads are going cold. No pitch. Just a clear picture of the gap.
We install and configure the full system to your practice. Automations, sequences, booking integration, reporting. Every component tested before we hand it over.
System goes live. Every lead gets a response in under 5 minutes. You receive a weekly report on what's booked and what's in the pipeline.
We work with a limited number of practices at a time. Drop your info and we'll reach out within 24 hours for a free 30-minute assessment. No pitch call. Just a clear picture of where your leads are going.